Main functions of the Job

• To manage the debtors process in order to maximise working capital:
  • Understand client’s terms as defined in their MSA
  • Prepare quotations for clients
  • Communicate with Sales, Operations and the Revenue and Billing Team to ensure service orders are billed as soon as possible
  • Prepare and distribute all invoices to clients by the internally agreed deadlines
  • Upload invoices onto client portals and monitor such portals to ensure that invoices are paid timeously by clients
  • Engagement and communication with clients to resolve queries (outstanding PO’s, discrepancies with invoices, etc.), provide reconciliations and collect outstanding debts
  • Ensure Ozone and the financial system reflect accurate and up to date client contact information
  • Process service cancellations and replacement service orders
  • Send out customer statements on the first working day of the month
  • Monitor and prepare price increases for clients

     

• To process the bank accounts in the accounting system on an ad-hoc basis:
  • Process and reconcile foreign and local bank accounts
  • Process and reconcile petty cash accounts

     

• To assist other finance staff and the business with ad-hoc queries Remote Hands billing:

• Monitor client power usage and prepare monthly power reports
• Identify clients who require additional power licenses
• Ability to prepare and analyse monthly accruals
• Ability to prepare and analyse income billed in advance and quarterly billed clients
• Mentor junior staff members
• General financial reporting